Evaluation of the Information, Counselling and Legal Assistance Programme

• Country: Ukraine
• Summary: Evaluation of the Information, Counselling and Legal Assistance Programme
• UAT Ref No: 52876388
• Deadline: 14 May 2021
• Financier: Other Funding Agencies
• Purchaser Ownership: Government
• Tender Value: Refer Document
• Notice Type: Tender
• Document Ref. No.: PR 8102487
• Purchaser's Detail:
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• Description:
• Quotation are invited for Evaluation of the NRC Information, Counselling and Legal Assistance Programme. NRC Ukraine: Evaluation of the NRC Information, Counselling and Legal Assistance Programme Published 06. May 2021 Ukraine Invitation to tender. Evaluation of the NRC Information, Counselling and Legal Assistance (ICLA) Programme, Ukraine BACKGROUND DATA Contract Name:Consultancy services - ICLA external evaluation for the period January 2018 - December 2020 Contract Number: PR 8102487 This bid is issued by the Norwegian Refugee Council (NRC office in Ukraine). Any correspondence can be addressed to the following address ua.procurement.sdo@nrc.no. SCOPE OF SERVICE The Contracts eligible for bidding are: Contract No. Country Location Service Description PR 8102487 Ukraine Severodonetsk Evaluation of the NRC Information, Counselling and Legal Assistance (ICLA) Programme, Ukraine for the period January 2018 - December 2020. SCHEDULE AND DEADLINE FOR SUBMISSION Date Time* Invitation to Bid release (re advert) 05 May 2021 Deadline for request for any clarifications from NRC 08 May 2021 Last date on which issues clarifications 12 May 2021 Deadline for submission of tenders (receiving date, not sending date) 14 May 2021 18.00 *All times are in the local time of Kyiv Please note all dates are provisional dates, and NRC reserves the right to modify this schedule. MANNER OF SUBMISSION Please submit your bids by e-mail to ua.procurement.sdo@nrc.no. on the due date indicated above. Tenders will be opened thereafter in the presence of the tenderers or their representatives who choose to attend. Download the full ToR and RFQ to Bid: Description: Filetype icon 8102487 Invitation to tender (Ukraine).docx 21.9 KB Description: Filetype icon Description: Filetype icon 8102487 RFQ ICLA Evaluation[1].docx 46.8 KB Description: Filetype icon Description: Filetype icon Annex 1_Schedule_of_Deliverables.docx 84.4 KB Description: Filetype icon Description: Filetype icon Annex 2_Payment Provisions.docx 87.8 KB Description: Filetype icon Description: Filetype icon ToR_ICLA_Evaluation2021_NRCUkraine.docx 157.3 KB Description: Filetype icon REQUEST FOR QUOTATION / We ask you not to change the request form, not to add or delete sections of the request for quotation, but simply fill in the required fields. ATTENTION: Legal entities and/or individuals, whose relations might affect the conditions or economic results of their activities or the activities of individuals they represent are NOT ALLOWED to participate in the tender at the same time. The submission of all or part of the quotation in a freely editable format (Word, TXT, etc.) is NOT ALLOWED. Submission of the quotation shall be in the established format (scans of all pages of the quotation, either in separate .jpg files, or in a separate/single .pdf file, a PDF document with a signature/seal). From: Evgen Nikitenko Procurement Team Leader tel: +38 (050) 46 845 28, +38 (067) 82 858 08 Date of RfQ 05.05.2021 No. of pages including this page: Subject: Consultancy services Reference number 8102487 Manner of Submission: Please submit your quotation in accordance with the requirements detailed below by : By email to: ua.procurement.sdo@nrc.no Deadline for submission of quotations is 14.05.2021 18:00 Companies who do not submit their quotation by this deadline will not be considered Applicants who sent proposal with validity less than 30 days, or who is not able to fulfill obligations in sent proposal will not be allowed to take participations in next bids. Requirements: The Representative office of NRC in Ukraine invites applicants to make a firm offer for the following services: # Item Specification Qty Unit Price per unit, USD Total cost, USD 1 Consultancy services. Please, see Terms of Reference / 1 Service Total Price in quotations must be in USD, specification must comply with requested parameters. Price must include taxes (including VAT, if applicable). Proposal with different data will not be taken into account. The offered price is final, further price change is not allowed. NRC Evaluation Criteria and Weighting: a. Bid Quality - 25%; b. Capacity- 25%; c. Relevance - 20%; d. Budget - 30%. Your quotation should clearly indicate the following: · The time required to perform the service from the time of order confirmation (working days) · Proposed budget detailing consultancy fees, international travel, per diem, insurance costs and communication. All budgets and final quotations should be made in USD. · NRC will reimburse only the documented additional costs (as per ToR and your proposal) after the contractor has fulfilled its obligations. Collection of documents needed for reimbursement is the responsibility of the contractor. Your comments and remarks: · Payment terms: The payment for this consultancy will be made in 2 separate tranches. Tranche 1 in the amount of 30% of the total value of the consultancy will be paid following approval of the final inception report (deliverable 2). The second (final) payment for the remainder of the value of the consultancy will be paid upon the approval of the final evaluation report (deliverable 5). · Validity of the offer (days) - not less than 30 days: Please, attach to proposal and specify the list of the enclosed files: • Cover letter clearly summarizing experience as it pertains to this assignment and three professional references (max 1 page); • CVs which should include both technical, country and evaluation experience for each team member (max 2 pages); • At least one example of a previous evaluation or research report most relevant to this assignment; • Proposal including, the outline of an evaluation framework and design/approach with the indication of the scope of data collection methods (number of interviews, FGDs, surveys, etc.), including comments on the ToR, proposed time frame and work plan (bids over 3 pages will be automatically excluded); • Proposed evaluation budget including an estimation of the expected working days over the entire period between starting the work and the approval of the final report by the Steering Committee. The proposed budget should be developed, taking into account the requirements indicated in the ToR, Section 8 ‘Timeframe and Budget-. All budgets and final quotations should be made in USD; • Documentation of the consultant-s business registration. However, if this is not possible, the consultant (sole trader) should confirm by signing the Consultant declaration (Mandatory) that he/she complied with self-employment regulation in his/her country of origin; • Feedbacks and recommendation letters if available (send in a separate file) Please, specify the number of the enclosed files We ask you to provide certified copies of the following documents: · Registration documents with identification of the classificatory of types of economic activity and statute (if applicable). This can be business registration documentation, and/or VAT or company tax registration from the country of origin; · Financial statements for the last reporting period; · Proof of authority of the person(s), who will sign a quotation, as well as any Contract that may be concluded with your organization in the future. Please indicate the names of provided documents in this column: The consultant(s) should be registered in their country of origin as a limited liability company or as a sole trader/self-employed. (Yes/no). If yes - please attach the copy of confirming document, signed and stamped Will the consultant(s) arrange and cover interpreter(s) and notes taker(s) services themselves, or ask NRC to arrange this? (Yes/no). VAT payer (yes/no). If yes - please attach the copy of confirming document, signed and stamped Conditions of quotation: All suppliers doing business with NRC should maintain high standards on ethical issues, respect and apply basic human and social rights, ensure non-exploitation of child labor, and give fair working conditions to their staff. NRC reserves the right to reject quotations provided by suppliers not meeting these standards. Vendors doing business with NRC will be screened on anti-corruption due diligence before NRC confirms an order or contract. Your quotation may be disqualified for the following reasons: 1. If the quotation contains arithmetic errors. 2. If the quotation does not match the requested format (submitted in own format of the supplier) or structure of NRC form is altered. 3. If the quotation is provided after the set deadline. 4. If the quotation is not stamped and/or not signed. 5. If the quotation is submitted in freely editable format. 6. If the supplier, who provided the quotation and won, will not be able to deliver (perform work, provide services) from the organisation, which submitted the quotation 7. Legal entity and/or private person, the relationship between them may affect the conditions or economic results of their activities or the activities of persons they represent do not have to participate in the tender at the same time. All questions, please send in writing to the e-mail ua.procurement.sdo@nrc.no, email subject: 8102487 Supplier Information Company name Stamp Sign Address Name and position of the representative of the company who signed the document, proof of authority shall be attached Contact person (if different from the signatory) Contact telephone number Email / NRC reserves the right to accept or reject the whole or part of your quotation based on the information provided. Incomplete quotations, which do not comply with our conditions, will not be considered.
• Documents:

 Tender Notice